Are you a GSuite user thinking about making the switch to Microsoft 365? You’re not alone!
Many individuals and businesses are making the transition for a variety of reasons. In this article, we’ll explore 10 reasons why you should consider migrating from GSuite to Microsoft 365.
Microsoft Teams is one of the most popular collaboration tools in Office 365/Microsoft 365, which streamlines workplace communication. Teams serve as a central hub for messaging and meetings, significantly reducing internal email flow.
In contrast, the Google Workspace solution comprises two separate platforms, Meet and Chat, while Teams offers a single interface. Slack-to-Teams migrations are also growing in popularity as organizations look to centralize data and maximize cloud investments.
OneDrive for Business is a cloud-based storage solution that enables several people to co-author documents simultaneously, updating a single file rather than emailing new versions each time changes are made. Secure links can also be shared with external contributors, allowing everyone to be on the same page without losing track.
In addition to the traditional Office suite apps, Microsoft 365 offers an array of new tools such as Planner, Editor, Forms, and Power BI. These integrated products offer new ways of working, boosting productivity while reducing the specter of shadow IT; you can keep more content within Microsoft rather than multiple third parties.
One of the significant benefits of Microsoft 365 is its cloud connectivity, empowering users to access applications remotely from any device, allowing them to work anywhere and instantly switch between desktop and mobile apps. This feature is particularly helpful for attending Teams meetings while on the move.
Additionally, users can work offline, and files will automatically sync across devices when they reconnect. Cloud access to all email, files, and applications makes business continuity easier should physical devices fail.
a) Robust security features: One of the key advantages of Microsoft 365 is its robust security features. Microsoft takes security seriously, and it shows in the suite’s features. The platform offers multifactor authentication, data encryption, threat protection, and compliance features that help organizations protect their data.
b) Compliance with industry standards: Microsoft 365 complies with various industry standards, including ISO 27001, HIPAA, GDPR, and FERPA, to ensure data protection.
c) Advanced threat protection: Advanced threat protection is a set of security features provided by Microsoft 365 to protect users from advanced cyber threats. Some of the advanced threat protection features offered include Microsoft Defender for Endpoint, Microsoft Defender for Office 365, Microsoft Defender for Identity, Azure Active Directory (AD) Identity Protection, and Azure Advanced Threat Protection (ATP).
Migrating from GSuite to Microsoft 365 is a straightforward process thanks to Microsoft’s migration tools and support. This means that organizations can quickly and easily switch to Microsoft 365 without losing any data or productivity.
Microsoft 365 offers 24/7 customer support, ensuring that organizations receive assistance whenever they need it. Additionally, Microsoft guarantees a 99.9% uptime for its services, which ensures maximum availability and reliability.
Microsoft 365 offers seamless integration with other Microsoft services, such as OneDrive,
SharePoint, Teams, Power BI, and more. This enables organizations to create a unified digital workplace and collaborate more efficiently.
With Microsoft 365, organizations can also have greater control over their data.
Administrators can set up policies and rules for data access, sharing, and storage. Additionally, Microsoft offers advanced security features that protect data from unauthorized access and data breaches.
Microsoft 365 offers a wide range of customization options, including custom domains, branding, and templates. This enables organizations to create a personalized experience for their employees and customers.
Microsoft is continually updating and improving its services to ensure that organizations have access to the latest features and technology. This ensures that organizations can stay ahead of the competition and remain productive and efficient.
Email has become a crucial part of our communication in today’s digital world, so to send secure email becomes a top business priority. It is fast, convenient, and widely accessible. However, sending sensitive information via email can be risky if it is not protected properly.
While Gmail and Outlook are popular email providers, many users are unaware of the options available to them for sending secure emails and attachments.
The truth is that not all emails are created equal in terms of security.
If you’re sending casual emails with pictures of your latest vacation, you’re probably not too concerned about security. But if you’re a journalist, a business owner, or someone who frequently sends sensitive documents, it’s essential to know how to send secure or encrypted emails.
In this article, we will guide you through the process of sending secure emails and attached documents via Gmail and Outlook. Whether you’re a beginner or an experienced user, our step-by-step instructions will help you send your emails with confidence. Write down to send secure email as one of your pressing business goals of this year.
Gmail is a popular email service that uses Transport Layer Security (TLS) as a standard for keeping emails secure during delivery. However, TLS doesn’t provide the added security of keeping emails safe after they’ve been delivered.
Fortunately, Gmail offers a solution for this problem with its Confidential Mode, available in both free and paid Gmail accounts. Here are the step-by-step instructions for using Gmail Confidential Mode in a free account:
If you want to password-protect MS Office Suite files, such as Word, Excel, or PowerPoint, you can use the Encrypt with Password feature. This option can usually be found under the
Prepare the document for distribution function, but the way to access it depends on the version of the software you are using. Keep in mind that even though MS Suite has encryption, the decryption key is reduced to a simple user-picked password, which makes the document more vulnerable to hacking.
As for sending secure email attachments and documents through Gmail, Google Docs is an option. However, Google Docs items cannot be password-protected as your account login is considered a security clearance.
Therefore, sending a page link via email may not be the best idea. While there are third-party add-ons available to enable password protection for Google Docs, their reliability may vary.
Microsoft’s Outlook provides default encryption with TLS (Transport Layer Security), but it only works if the recipient’s service also supports it. Microsoft also has been caught working with US intelligence agencies, which raises privacy concerns.
If you want to send a more secure message in Outlook, you can enable enhanced encryption with Microsoft 365 Message Encryption (OME). However, this feature is only available with a premium account, such as Microsoft 365 Family or Microsoft 365 Personal, or an eligible enterprise account.
Once you’ve enabled OME, you can send emails and documents attached through the Outlook.com web or desktop app. The recipient can open the email using a Microsoft account, or Outlook can send them a passcode to open it.
If you have the Outlook desktop app, you can also enable S/MIME (Secure/Multipurpose Internet Mail Extensions) encryption, but it requires an eligible paid Microsoft account and technical skills to set up. S/MIME allows you to encrypt emails with user-specific keys so that only the intended recipients can decrypt them.
However, you cannot send a private message to anyone using a regular Outlook account or any other provider without S/MIME support. You also need to verify that they have S/MIME correctly set up before sending.
Sending documents securely through Outlook is also possible using password protection.
While digital document sharing is convenient, the safest way to send a document to someone is to hand it to them personally.
However, this is rarely an option, so encrypting documents with passwords or using OME or S/MIME encryption in Outlook provides a more secure option for sending sensitive information.
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