Can you restrict access by search in our CRM?▼
Usually, yes. Most search CRMs support project-level or team-level permissions, though firms often never turn them on. We review what your platform supports, design a model where each search is visible only to its team and partners, and restrict sensitive fields further. We test it on a few active searches before rolling it out, because overly tight permissions can frustrate researchers. Where the CRM's options are limited, we work with the vendor or add controls in file storage and email to fill the gaps.
How do we stop people impersonating our partners?▼
We start with email authentication on your domain, which tells receiving servers to reject messages that falsely claim to come from you. We monitor for lookalike domains registered to imitate your firm and help take them down where possible. We also suggest a simple verification page or contact process so executives can confirm whether outreach is genuine. You can't stop scammers from using a name on social media, but you can make your email domain much harder to abuse and give candidates a way to check.
Board members want shortlists by email. Is that a problem?▼
It's a common risk. Board members often use personal or other-company email, and attachments stay in those inboxes indefinitely. We set up secure, expiring links or a client portal so committee members can view shortlists and reports from any device, with access logged and the option to block downloads. Most board members find it easier than juggling attachments. For members who insist on email, we can at least send encrypted messages that expire, which is far better than plain attachments.
Do privacy laws like GDPR apply to our candidate database?▼
They may, depending on where candidates live and how your firm operates. Searches for executives in Europe can bring GDPR into play, and California residents have rights under state privacy law if your firm meets its thresholds. Which laws apply, and what you must do about them, is a question for your counsel. Our job is the technical side: setting retention rules in the CRM, making it possible to find and delete a candidate's records, restricting exports and documenting how data is protected.
What happens when a consultant resigns?▼
We disable access to email, the CRM, file storage and other systems on their last day, or immediately if the departure is contentious. Their mailbox and devices are preserved in case leadership or counsel needs to review them. We also check recent activity for unusual exports or downloads, since candidate data often walks out in the weeks before a resignation. Ongoing export alerts mean you're more likely to know about it before the consultant has already left.
We're a small boutique. Is this overkill?▼
Boutiques often have the most to lose, because a few partners carry the entire firm's reputation and client relationships. The controls scale down well: phishing-resistant sign-in, managed devices, search-level permissions, secure shortlist delivery and domain protection don't require a big IT budget or full-time staff. We set them up, keep them running and handle day-to-day support, so the partners can focus on clients and candidates instead of fixing laptops or worrying about the next phishing email.
Do you provide Executive Search Firms IT Services in Houston and nearby areas?▼
Yes. LayerLogix is based in the Greater Houston area and delivers executive search firms IT services to businesses across Houston and the surrounding communities, including The Woodlands, Spring, Katy, Sugar Land, Conroe, Cypress, and Pearland. For most Houston-area clients we can be on-site the same day when something needs hands-on attention, and our help desk is available during business hours, with after-hours emergency support. Call 713-571-2390 to check coverage for your specific address.
What does Executive Search Firms IT Services cost for a Houston business?▼
Pricing depends on your size and what you need, so we do not publish a one-size-fits-all number — but Houston businesses generally pay a flat, predictable monthly fee rather than surprise hourly bills. We start with a free, no-obligation assessment of your current setup, then give you a clear quote in plain English with no hidden costs. That way you know exactly what you are getting and what it costs before you commit.